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University of Connecticut Payroll Department

Paid Sick Leave Policy for Student Workers - FAQs
Are all students eligible to accrue sick time?
Yes, all students who are paid on student labor or federal work-study funds are entitled to accrue sick time once they meet the eligibility requirement.
What are the eligibility requirements?
Student employees will be entitled to use accrue sick leave upon the 680th hour of employment with the University.
In order to be eligible, does a student employee have to work 680 hours consecutively?
No, the requirement to work 680 hours is accumulative.
What is the sick accrual rate for student employees?
Student employees accrue 1 hour for every 40 hours of work.
If a student leaves the University, will he/she be paid for any remaining sick leave balance?
No, under no circumstances will any unused sick time be paid upon separation of employment from the University.
How many hours of sick time can a student employee use in a calendar year?
An eligible student employee may use up to a maximum of 40 hours of accrued sick leave in a calendar year.
If a student has a sick leave balance at the end of the calendar year, will they lose this time?
No, student employees may “carry over” up to a maximum of 40 hours of unused accrued sick time from one calendar year to the next.
Does a student employee have to be scheduled to work in order to use sick time?
Yes, a student employee may only use sick time for prescheduled hours of work.
What can a student employee use accrued paid sick time for?
Student employees may only use accrued paid sick time for the following reasons:
  • To treat the employee’s own illness, injury or health condition; for the medical diagnosis, care or treatment of the employee’s own mental illness or physical illness, injury or health condition; or for preventative medical care for the employee.
  • For the treatment of the employee’s child or spouse’s illness, injury or health condition; the medical diagnosis, care or treatment of an employee’s child’s or spouse’s mental or physical illness, injury or health condition; or preventative medical care for the employee’s child or spouse.
  • For the employee’s treatment or services related to the employee’s status as a victim in a family violence or sexual assault incident, for the medical care or psychological or other counseling for physical or psychological injury or disability; to obtain services from a victim services organization; to relocate due to such family violence or sexual assault; to participate in any civil or criminal proceedings related to or resulting from such family violence or sexual assault.
Can federal work study funds be charged for sick time usage?
No, federal work study funds may not be used for the payment of sick time. Departments are required to process student labor payroll authorizations for work study students eligible for paid sick leave. Payments for sick time usage will be charged to department fund sources.
Are departments responsible for tracking the accrual and usage of student employee sick leave?
No, the accrual and usage of sick leave will be managed in the Payroll Department.
How will students be notified that they are eligible to use accrued sick time?
The Payroll Department will send email notifications to students who become eligible.
How will departments be notified that their student employee is eligible to use accrued sick time?
The Payroll Department will send email notifications to departments when their student employees become eligible.
How can students and departments obtain updated sick leave balance information?
Please contact the Payroll Department at (860) 486-2423 or (860) 486-1139.