COVID-19 Time Reporting – Unclassified Employees

The scenarios below apply to UCPEA, Management and Confidential employees only.

Questions regarding the reason for an employee’s absence should be emailed to HR@uconn.edu.

For questions regarding the coding or approval of timesheets, please email the appropriate Payroll staff member.

Required to Work Onsite

Reason Payment Time Reporting Code Override Reason Sample Timesheet
Required to Work Onsite

– Cannot Perform Duties Remotely

Paid for hours worked REG No code required Standard timesheet entry

Telecommuting

Employees who were directed to telecommute as a result of the COVID-19 pandemic should refer to the guidance below.  Employees who telecommuted prior to the COVID-19 pandemic as part of their normal, regular biweekly schedule should not record “TCC19” on the days that they would normally telecommute.

Reason Payment Time Reporting Code Override Reason Sample Timesheet
Quarantine

– Level 3 Travel

– Household Member COVID Symptoms / Diagnosis

– Physician Recommendation Due to Exposure or Underlying Condition

– Employer Sent Home Due to Exposure

– Recovery Following Illness

Paid for hours worked REG TCC19 Please click HERE
Self Distancing with Management Approval

– Employee or Employer Request for Social Distancing

– Recommendation of Primary Care Physician

Paid for hours worked REG TCC19 Please click HERE
Childcare / Eldercare / Transportation

– Due to Childcare / Eldercare / Transportation Issues

Paid for hours worked REG TCC19 Please click HERE
Caregiver Needs

– Caregiver for Sick Immediate Family Member

Paid for hours worked REG TCC19 Please click HERE

Unable to Work and/or Telecommute

Reason Payment Time Reporting Code Override Reason Sample Timesheet
Quarantine
– Level 3 Travel
– Household Member COVID Symptoms / Diagnosis
– Physician Recommendation Due to Exposure
– Employer Sent Home Due to Exposure
Paid up to 14 days Admin Leave LOPD PDC19 Please click HERE
– Physician Recommendation Due to Employee’s Own Underlying Medical Condition During Pandemic Use own accruals Accruals QTC19 Please click HERE
Sickness

– Called Out Sick Due to COVID Symptoms With Medical Documentation

– Out Sick Due to COVID Diagnosis

Paid up to 14 days Admin Leave at the discretion of the University in accordance with CDC guidelines LOPD PDC19 Please click HERE
– Employer Sent Home Due to COVID Symptoms

– Called Out Sick Due to COVID Symptoms Without Medical Documentation

 

Paid up to 14 days Admin Leave at the discretion of the University in accordance with CDC guidelines Accruals SMT19 Please click HERE
– Out Sick Unrelated to COVID Use own accruals Accruals No code required Standard timesheet entry
Caregiver Needs

– Sick Immediate Family Member – Unrelated to COVID

Use own accruals Accruals No code required Standard timesheet entry
Childcare / Eldercare/ Transportation

– School/Daycare/Eldercare Closings

– Transportation Disruptions

Paid up to 14 days Admin Leave with management approval LOPD PDC19 Please click HERE
Pre-Scheduled Time Off

– Pre-Approved Vacation, Comp, or Personal Time (non COVID)

Use own accruals Accruals No code required Standard timesheet entry
Time Off with Management Approval

– Employee COVID Concerns (i.e. Health Condition, Age, Family, etc.)

Use own accruals Accruals No code required Standard timesheet entry
Lack of Work

– Employee Sent Home Due to Lack of Work With No Ability to Telecommute

Paid leave until reassigned LOPD NEC19 Please click HERE
– Employee Reassigned to Alternate Work Paid for hours worked REG No code required Standard timesheet entry