Who is considered a “Rehired Employee”?
- If there is a break in service even for 1 day, a full I-9 or Section 3 of Form I-9 is required.
- A leave of absence is not considered a break in service, as the employee’s record stays “Active” in Core CT. Therefore, employees like graduate assistants and full time faculty generally do not have a “break in service” over the summer/winter breaks.
- However, employees such as adjunct faculty, students, and anyone else who is separated during the summer/winter break and then rehired at the start of the following semester will need either a full I-9 or Section 3 of Form I-9 upon rehire.
What is “Section 3”?
Section 3 is located on the bottom part of page 2 of Form I-9. If an employee is being rehired and a full I-9 has been completed in the last 3 years, the department can complete Section 3 to fulfill the Form I-9 requirement.
What is the benefit of completing Section 3 for rehires vs a full I-9?
Less paperwork and no input needed from the employee! You simply fill out the highlighted fields below and submit via the OneDrive link Upload I9 here.
Do I need the employee’s original I-9 when completing Section 3?
No, you may use a new blank I-9 to complete section 3.
How do I know when the last full I-9 was submitted?
If you are unsure when the last full I-9 was completed, you may send an email to firstname.lastname@example.org. Advance notice is greatly appreciated if you have a long list of rehires.
When would I need to complete Section 3 Reverification?
In addition to rehires, Section 3 can also be used to reverify a foreign national employee’s visa /work permit. If the visa/work permit is renewed or expired, Section 3 should be completed to reverify their employment eligibility. You will need to collect the new document (i-20, DS2019, 797 Approval notice, etc) and complete the highlighted fields below. Send a copy of the new document and the Section 3 Reverification via the OneDrive link.